Committee

FRENSHAM LAWN TENNIS CLUB – COMMITTEE MEMBERS

Chairperson – Sally Young

Treasurer – Tom Hawkins

Club Secretary – Mia Veale

Head Coach – Matt Marlow

Clubhouse / Court Manager – Channelled through the Treasurer

Membership Secretary – Pam Hoad

Club Captain – Pat Bellieni

Fixtures Secretary – Janet Martin

Social secretary– Sue Wicks

ROLES & RESPONSIBILITIES

Chairperson – Sally Young

· Act as an ambassador for the Club

· Call meetings when appropriate

· Identify other Committee roles

· Chair Committee meetings, AGMs

· May be called to act as a mediator

Treasurer – Tom Hawkins

· Maintain accurate and up-to-date financial records for the Club

· Establish and maintain Club/Organisation bank/building society accounts and banking arrangements

· Produce and monitor annual budget

· Report financial position to the Committee

· Advise the Committee on financial implications of proposals that come before it

· Collect and deposit all fees, subscriptions and funds

· Prepare and issue receipts for monies received

· Ensure that funds are spent appropriately

· Pay any bills occurring

· Prepare end of year financial report for the AGM

Club Secretary – Mia Veale

· Ensure Club/Organisation affiliations are current e.g. LTA

· Ensure Club insurance is up-to-date

· Deal with all outgoing and incoming correspondence

· Keep Club/Organisation (non-membership) records accurate and up-to-date

· Liaise with Chairperson to arrange meetings

· Prepare agendas and take & distribute minutes from Committee meetings

· Ensure that all Club/Organisation members have relevant information before and after meetings

Head Coach – Matt Marlow

· Continue to develop and expand Junior & Adult Programmes

· Manage Coaching Team

· Work with the Committee to continue the growth of the club

· Support all social activities

Clubhouse/Court Manager – Channelled through the Treasurer

· Advise the Committee on any repairs to courts, grounds and clubhouse premises

· Seek cost estimates for any repair work to Club premises and advise the Club Committee

· Oversee work carried out by contractors and advise the Club Committee on completion of work

· Arrange work parties to carry out small scale repairs to the Club premises

Membership Secretary – Pam Hoad

· Act as first point of call for those looking to join or seeking information about the club

· Keep a record of Junior and Adult membership details on Excel and with ClubSparks

· Collect membership subscriptions (if paid by cash or cheque) and pass to the Treasurer

· Deliver / pass on keys to clubhouse – arrange new keys as & when required

· Responsible for welcome packs to new members and interested parties

Club Captain – Pat Bellieni

· Promote participation within the Club e.g. Club Social Tennis, introduction of box leagues

· Coordinate with Coaches and Social Coordinator re: running of Club tournaments

· Ensure that there are suitable balls available for Club sessions; liaise with Head Coach if ball supply is low

· Be a visible contact within the Club for members to discuss any issues

Fixtures Secretary – Janet Martin

· Arrange all League Fixtures

· Pass on all relevant information regarding fixtures to the Committee for circulation to Captains

· Book courts for matches

· Reschedule cancelled matches and advise/confirm new dates with relevant Captains

Social secretary – Sue Wicks

· Coordinate with Club Captain to provide a range of different social activities for Club members

· Seek views on type of social events that Club members would like

· Arrange social activities / nights out with Club members